Purpose-built for proposal evaluation committees — see it in action

The Real-Time Collaboration Hub for Proposal Evaluation Committees

Your committee is reviewing dozens of proposals. Your members are in different offices. Your scoring sheets are in a spreadsheet nobody is updating the same way. Your decision deadline is next Friday.

The problem

The way most committees evaluate proposals today is a mess

You put out a call for proposals. Submissions come in. You assemble a review committee. And then the real problem starts.

Someone builds a scoring spreadsheet. It gets emailed to each committee member. Every member fills it out differently — different criteria weights, different interpretations, different formats. Some members score as they read. Some score everything at the end. Some never send their sheets back at all.

The committee chair spends two days chasing down scores, reconciling inconsistent sheets, and manually compiling results before the committee can even have a meaningful conversation.And when the final decision gets challenged, the documentation is a patchwork nobody can defend.

1 process

It doesn't matter whether you're evaluating vendor RFP responses, grant applications, research proposals, project pitches, or design submissions. The problem is always the same: a committee of smart people, an important decision, and a process that was never built for real team collaboration.

Most committees can't fix that today. Not because they don't care — but because they don't have the right tool.

What ProposalScoring does

One hub for your entire evaluation workflow

Committee chairs, reviewers, and subject matter experts manage every proposal in one place — from the first submission reviewed through the final selection decision.

Individual logins, full attribution.: Every committee member gets their own account — standard, not optional. Every score, rating, and note is attributed to the reviewer who made it, with a timestamp. Unlimited reviewers at no additional cost.
Your entire proposal pool in one place.: Import your full list of proposals into a single hub instantly. Every committee member sees the same list at the same time — organized, searchable, and filterable in list or card view.
Assign, score, and decide.: Assign proposals to specific reviewers, score independently, and see every score side by side before the committee deliberates. Move proposals through color-coded recommendation decisions.
Notes, flags, and documents.: Sticky notes and background notes surface context and rationale, attributed and timestamped. Flag any proposal for immediate committee attention and attach documents directly to its record.
Your rubric, your fields.: Configure scoring to match your evaluation rubric — 1–10, weighted percentage, High/Medium/Low, or your own criteria. Add custom fields like budget requested, category, or eligibility status.
One-click PDF exports.: Generate a clean PDF summary per proposal, or a complete evaluation record across every proposal, score, note, and decision — ready to defend if any decision is ever questioned.

Who this is for

Built for any committee that evaluates proposals

Whether you're evaluating vendor RFPs, grant applications, research proposals, project pitches, or design submissions — if your committee has ever spent more time reconciling scoring spreadsheets than actually evaluating proposals, ProposalScoring was built for you.

Government procurement offices: Managing vendor RFP and bid evaluation — where independent scoring documentation is legally required and every selection decision must withstand bid protest scrutiny.
Foundations and grant-makers: Running competitive grant programs — where fiduciary accountability demands a documented, transparent, defensible review process.
Corporate innovation and strategy teams: Evaluating internal project proposals, startup pitches, or vendor submissions — where leadership needs visibility into scoring without a weekly update meeting.
Research institutions and universities: Managing competitive research grant or fellowship reviews — where faculty committees need to score independently before peer deliberation.

The difference

Not a form builder. Not a project tracker. Not a spreadsheet.

ProposalScoring is not a form builder that collects scores in a survey. It is not a project management tool retrofitted for evaluation. And it is not a spreadsheet.

It is a purpose-built, committee-designed collaboration hub for the evaluation process itself — with the independent scoring discipline, real-time visibility, and documented record that rigorous evaluation requires. No setup, no IT department, no training required.

Get in touch

Questions about ProposalScoring, your evaluation process, or how the platform fits your committee's workflow? Tell us a little about how you work and we'll get back to you.